10 Ways to Love Outlook Even More for Business

10 Ways to Love Outlook Even More for Business

Most people have an unhealthy obsession with checking their email. Now that we’re all connected 24/7, it can be difficult to turn off the stream or just manage it so that it doesn’t take away precious minutes of time at work. With a streamlined email client, it’s possible to lessen the burden that email plays in our lives while also making it enjoyable and more effective for daily tasks. Microsoft Outlook is the business email client of choice. With each version, Microsoft has improved its desktop email client so that it’s more supportive and feature-rich. These are just some of the ways that Outlook has improved and continues to provide great email collaboration for business.

1. Microsoft Outlook and Exchange: Best Buds

If your email runs on Microsoft Exchange, then Outlook is definitely the best choice. They go together like biscuits and gravy, peaches and cream, butter and toast, and any other yummy analogy that we can think of. Users don’t have to do a whole lot to connect the two. They can just open up Microsoft Outlook, enter in an email address and Outlooks work with Exchange to bring email to life. It cuts down on involvement from the IT department and allows users to switch computers easily.

2. Outlook Goes Well with Active Directory

Using Active Directory, you can extend the authentication to Exchange as well. This means that users are able to log on to a computer, open Outlook and the Active Directory credentials are given to the Exchange server without any sort of typing or login information required. If email addresses are stored in Active Directory, users don’t even have to enter their information if the authentication goes through Active Directory. Microsoft Outlook can instantly understand what the right email address is and logs in, which means faster email access. You can also set that functionality off if you need to.

3. Organize Everything with Outlook

While most email applications have some options for organization, MicrosoftOutlook has tons of ways you can organize, label, move, shift and sort messages. You can forward emails and redirect them just the way that you want. You can also set up automatic messages for internal and external addresses. There are also a few ways to flag messages so that you can easily follow up when you need to. There is even a shortcut folder that collects all flagged messages, which makes it quite easy to locate. If you want to ensure that your boss’ messages always come first, you can make certain emails stand out in different colors. With those kind of controls, email doesn’t have to be cluttered or difficult to sort.

4. Outlook Integrates with Several Applications and Devices

If you love your smartphone, then you can also sync it with your Microsoft Outlook. There are also several applications that work with Outlook as well such as Windows Mobile, Blackberry, Skype, ACT! and so on. This can streamline some of your processes and make it much easier to send and receive messages.

5. Sharing with SharePoint

Microsoft SharePoint is another Windows application that has been used by businesses for some time. You can build and manage workspaces, intranets and websites all using Microsoft SharePoint. However, when you combine SharePoint with Microsoft Outlook, you can make the process of signing into these servers and sites much easier. You can receive notifications of changing content or new content through email and then just go to the SharePoint site. You can also add new content right from Outlook and Exchange.

6. Expedite Your Workflow

You don’t have to use just email with Microsoft Outlook. You can set up workflows for functions like online voting and so forth. As an example, if coworkers wanted to pick a place for lunch, they can send a message offering different options and then have the recipients click on a voting button within the email body. There are other ways to use Outlook’s forms, which provides an incredible tool for businesses.

7. Outlook User Interface

The familiar interface of Microsoft Outlook makes it much easier and comfortable for those in business. Since Microsoft Office is already one of the leaders in productivity software, Outlook users often don’t have as high of a learning curve. There’s lots of functionality to discover but the basics are generally simple to someone who has regularly used Microsoft Office. If you’re a developer, there’s also the option of interfacing Outlook with Microsoft Visual Studio to create new functionality or combine with other applications.

8. Lots of Features

There are a few different features that go alone with Microsoft Outlook collaboration with Virtual Stacks. For one, you get spam protection, organization options and labels, but you can also use calendars, set up tasks and create virtual sticky reminders. You can drag and drop these things into a message to create tasks, send notes or schedule appointments. You can also manage all of your contacts and create groups to ensure that your messages go to the right destinations.

9. Tested and Approved Security

Microsoft Outlook’s security improves with every release. The latest edition allows for junk mail filtering, blocks external content like web bugs and allows you to control downloaded images as well as data from sites you don’t recognize. You can bypass these security options as well, but it’s not recommended.

10. Fluid Email Solutions

For a desktop application with a lot of features, Microsoft Outlook is ideal, which is why Virtual Stacks chose to collaborate to make it easy for people to set up email and organize everything in one interface. You can set up several accounts, manage all of your email and get the best security.

Ultimately, collaborating with Microsoft Outlook is a good idea for businesses that like to organize their mail, keep track of appointments and manage contacts easily. Virtual Stacks provides a few different guides to setting up your email with Microsoft Outlook to make it easier to use your email hosting.